Donor Privacy Policy

This document sets forth the policy that Assistance League of Klamath Basin (chapter) shall follow with respect to the contributions and privacy rights of donors as well as the responsibilities of the chapter.

Unless otherwise provided below, this Donor Privacy Policy shall be provided to any donor upon request, or immediately upon receipt of a donation to the chapter.

The chapter shall not copy, reproduce, publish, post, distribute or sell the name, personal contact information or amount of donation to any individual or business without the written consent of the donor. Exceptions shall be those as required by law and may be made without prior knowledge or consent of the donor.

Publications, promotional items and publicity of the chapter referred to in this document shall include buy not be limited to the following: member roster, newsletter, posters, brochures, invitations to events, direct mailings and newspaper advertisements or news releases.

1. Any individual, corporation or business may make a donation to the chapter. Donations may be monetary or in-kind.

2. A donation to the chapter may be restricted or unrestricted. Any restrictions shall be in writing. All restricted donations shall be used solely for the intended purpose and no other.

3. Upon receipt of the donation, the chapter shall send to the donor a copy of this Donor Privacy Policy. Accompanying the policy shall be a document for the donor to sign and date permitting or refusing release of the donor's personal information and/or amount, as well as any restrictions for use.

4. The name and the amount of donations to the Chapter may be listed in documents viewed by members and nonmembers in such publications as are listed under the General Statements section above. A donor to the chapter shall have the right to refuse the publishing of the donor's name and amount of contribution by executing the following form:

The chapter sometimes lists donor names and/or amounts in its publications such as member roster, newsletter, posters, brochures, invitations to events, direct mailings and newspaper advertisements or news releases. Please give full or partial permission to include your donation in these publications of the chapter by selecting the appropriate option below. These publications may be viewed prior to completing this form by contacting the chapter privacy coordinator at 541-883-1721.

_____You may include only my name.
_____You may include my name and donation amount.
_____Do not include any of my information.
_____Exclude my information from the following publications: _________________________________________________

Restriction on use of donation:
_________________________________________________

Name___________________________

Signature_________________________

Date_________________

5. All donations shall be treated individually so that multiple donations from a single donor shall receive the same consideration as if each were the first donation received.

6. The authorization to release or refuse the listing of the name and/or donation amount of the donor to the chapter shall be in place for the fiscal year in which the donation is received and shall remain in effect for any publications that list donors to the chapter for the fiscal year in which the donation is made. Any donation made to the chapter in subsequent fiscal years shall require a new permission form to be signed.

7. Members of the Chapter Board and individual members as designated by the Board requiring access to the information may view the names of chapter donors and the amounts of donations.

A donor's photograph will not be used at any time or in any publications without the donor's consent. However, agreeing to appear in a photograph shall imply consent. This implied consent will apply to the name and likeness of the donor being published in the documents described in the General statements section above as well as a description of the amount or type of contribution given to the chapter. Within ten (10) days of the photograph being taken, and prior to the release of the photograph and other identifying information, a copy of the Donor Privacy Policy shall be sent to a donor who has not given or implied consent. The donor shall have ten (10) days for the date of the mailing of the policy to write to the chapter and ask that the photograph and the accompanying information not be released.

It is not necessary to obtain written or oral consent from other individuals photographed in large crowds and/or groups if the photograph is taken at any event sponsored by the chapter. Therefore, it is not necessary to provide a copy of this Donor Privacy Policy to those so appearing.

At all times a chapter member in attendance at any event sponsored by the chapter agrees that the member's name and likeness may appear in the publications listed above in the General Statements section.